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Event Management Software for Nonprofits: 23 Top Solutions

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Great Fundraising Events: From Experience to Transformation.

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As a nonprofit event planner, you know that any successful event needs a clear blueprint, volunteer and staff support, and strong attendee engagement. Event management software for nonprofits brings all planning elements together in one place, streamlining your preparation and saving your team time and stress. 

Research shows that over 85% of event planners use event management software to bring their events to life. But the key to smashing event success is finding the right tools that suit your nonprofit’s needs.

This guide offers advice on how to approach the event software research process and the top tools to consider. We’ll discuss the following topics:

Let’s start by defining event management software and exploring key considerations before investing in a new platform.

Your event management software should support your donor engagement strategies. Learn how Bloomerang’s tools can help.

What is event management software for nonprofits?

Nonprofit event management software is any technology tool that helps nonprofits plan, execute, and report on events. These solutions typically include features to support event planning and scheduling, volunteer and attendee recruitment, check-in, communication and marketing, attendance tracking, and other tools needed to keep your event running smoothly.

What should nonprofits keep in mind when browsing event software?

Your event management software should help you efficiently check items off your planning to-do list. The right tool will integrate with your nonprofit’s existing software, offer an intuitive user interface, and, most importantly, not break the bank.

With that in mind, here are several key considerations to discuss with your team before investing in event management software:

Event management software considerations (described in the list below) 

  • The size of your event. The scope and scale of the events your nonprofit plans to host matter greatly for the type of event management software you choose. It’s easier to manage small-scale events with more basic, free software solutions. However, larger events require much more coordination and cross-team collaboration, making it worth investing in paid solutions that offer a wider range of features.
  • Your budget. If you plan to invest in a paid solution, setting a clear budget is essential for ensuring your event can achieve a high return on investment (ROI). Consider your expected costs and anticipated event revenue to choose a solution that won’t exceed your means.
  • Your event’s format. Hybrid and virtual events have different considerations than in-person experiences. To host these events, you’ll need to find event management software with livestreaming capabilities, remote attendee engagement features, and other elements that make virtual events possible.
  • Technical support. Software support can be a major help when first getting up and running with a new system. Your event software should have a support portal, free resources, and chat or email support to answer any questions.
  • User-friendliness. Your event management platform should be intuitive for your nonprofit’s staff to use. Request demos from your top options and invite team members to join so they can understand how each system works.
  • Integrations. Event tools with robust integrations make it easy to transfer data seamlessly between platforms without the need for manual uploads or the risk of losing data. Understand whether your event management tool integrates with other solutions, such as your CRM and marketing platforms.
  • Software reviews. Your event management tool should have a variety of positive, unbiased reviews from real customers. Look up your top solutions on platforms like G2 and Capterra to review testimonials from current users.

Your organization may have unique event management needs that are not covered in this list. Compile those requirements and keep them in mind as you work through our list of top solutions.

User-friendly event management software tools

The following software solutions are user-friendly options with features to effectively manage events. Browse our list to find tools that align with your needs, budget, and event goals.

Bloomerang – Best nonprofit event software for donor experience

Bloomerang user interface

Bloomerang’s event fundraising tools put donor engagement first. This leading event management software helps turn events into stepping stones to long-term supporter engagement, with features that make the event experience more enjoyable for attendees and easier to plan.

Effective features of this event management software include:

Features of Bloomerang’s event fundraising software (explained in the list below) 

  • Simple event registration. Use sign-up forms that track attendance and event revenue. When attendees register, it automatically creates a touchpoint in their interaction timeline, helping you better track constituent engagement.
  • Constituent interaction timeline. All attendee interactions—like signing up for your event, opening emails, and interacting with your social media posts—are logged on a chronological timeline. This helps you understand each supporter’s involvement journey at a glance and personalize your future outreach.
  • Constituent engagement levels. Bloomerang analyzes past interactions to create an engagement level score, automatically identifying supporters who would be interested in your event and good prospects for other initiatives, like your fundraising efforts.
  • Advanced reporting. Track event insights, such as supporters who are your top event promoters, or those who just made their very first donation at your event. Leverage these insights to send thank-you messages and tailored marketing outreach.
  • Unlimited custom fields. Track and report on any constituent information relevant to your event planning, from dietary restrictions to communication preferences.
  • Attendee screening for giving capacity. Leveraging a DonorSearch integration, you can identify supporters with a rich history of philanthropic giving and a high giving capacity. Then, you can make tailored stewardship plans to invite these individuals to your events and build relationships with them.

In addition, Bloomerang’s plan offers unlimited users, free email and chat support, a mobile app, and unlimited donation pages to gather donations before, during, and after your fundraising event. Learn more about Bloomerang’s plans and pricing.

Engage donors through fundraising events with user-friendly tech. Schedule a Bloomerang Demo here.

Qgiv – Best event management software for fundraising events

Qgiv’s user interface for its event management software for nonprofits 

Overview: Qgiv is a robust online fundraising platform that also offers comprehensive event management tools. Qgiv simplifies event registration, reporting, and guest management to help plan and execute fulfilling, engaging experiences.

Stand-out features:

  • Customizable, branded event landing pages you can build with a user-friendly drag-and-drop editor
  • Flexible ticket packages for individuals, families, VIPs, sponsors, and exclusive events
  • Custom fields to gather attendee information that matters the most to your organization
  • A simple donation process attendees can complete while they’re registering
  • Event promotion tools for multiple platforms, including email, Facebook, and X (formerly Twitter)
  • Reporting tools that enable segmentation and year-over-year comparisons

Price: Qgiv offers a free plan, and paid plans start at $25 per month or $60 per quarter.

Asana – Best nonprofit event tool for project management

Screenshot of the Asana homepage

Overview: Asana is a project management platform that nonprofits can use to manage event planning more efficiently and collaboratively.

Stand-out features:

  • Organize projects in a shared hub, with timelines, task roles, and task lists.
  • Create custom workflows and use automation to save time.
  • Add goals and report on progress with automatic updates.

Price: Asana offers a free plan, and paid plans start at $10.99 per user per month.

CiviCRM – Best open-source nonprofit event management software

CiviCRM homepage

Overview: CiviCRM offers an open-source CRM for nonprofits. They also provide a full suite of event management tools to simplify planning and management.

Stand-out features:

  • Registration pages for free and paid events.
  • Ability to import and export attendee data to and from other platforms.
  • Ability to set up recurring events and other activities.

Price: Free to download, use, and share.

Cvent – Best event software for unified data management

Homepage for Cvent, an event management software for nonprofits

Overview: Cvent is an event management tool that offers unique features for nonprofits, such as donor and volunteer engagement and fundraising reporting.

Stand-out features:

  • AI recommendations and customizable templates that help create branded and personalized experiences.
  • Robust reporting with interactive chats, live polling, and hybrid audience Q&A capabilities.
  • Combined donor and event data for a 360-view of your fundraising and marketing efforts.

Price: Contact for pricing.

EventMobi – Best tool for multi-event management

Product images for EventMobi, a nonprofit event management software option

Overview: EventMobi’s platform is used by associations, agencies, and corporations to plan and run professional events.

Stand-out features:

  • A mobile event app to help attendees navigate your event, access event content, and network with other attendees.
  • A virtual events platform for engaging virtual attendees and spotlighting sponsors.
  • Gamification functionality, such as challenges, rewards, and leaderboards, to increase attendee engagement.

Price: Request pricing on the EventMobi website.

Handbid – Best event management software for mobile bidding

Handbid’s homepage

Overview: Handbid offers nonprofit software for mobile bidding and auction events. Their software is tailored to organizations looking to ditch paper bid sheets and outdated auction platforms for a modern, user-friendly system.

Stand-out features:

  • Mobile bidding via the Handbid app or web-browser option.
  • Streamlined ticketing and registration by gathering credit card information before guests arrive.
  • Mobile auction management to allow event planners to manage event logistics from their mobile devices.

Price: Packages start at $1,396, with single and multi-event options available.

Google Meet – Best free event livestreaming tool

Google Meet screenshot

Overview: Google Meet is a free video-conferencing tool. Nonprofits can use this platform to livestream hybrid events or host small virtual events.

Stand-out features:

  • Breakout rooms for small-group discussions.
  • Interactive features for participants, like raising hands or reaction capabilities.
  • Virtual dry-erase board for simple collaboration.

Price: Google Meet is free, but users can sign up for a Google Workspace or Google One Premium plan for premium features.

RSVPify – Best event management tool for tracking attendance

RSVPify homepage

Overview: RSVPify simplifies the event management process from registration to event day. This software solution helps manage ticketing, virtual events, event website building, and more.

Stand-out features:

  • Ability to create an event registration form in minutes and embed it into your organization’s website.
  • Ticket add-on capabilities, such as merchandise or VIP access.
  • Simple event sign-in with a QR code, guest name, or confirmation number.

Price: Event pricing starts at $19 per month. Paid events incur a 1.95% + $.90 fee per ticket, item, or donation.

Brushfire – Best event management app for ticketing

Brushfire homepage

Overview: Brushfire is an online ticketing platform for online and in-person ticket sales.

Stand-out features:

  • Robust ticketing features including assigned seating and conditional registration forms.
  • Attendee support for customers.
  • Multiple integrations with leading payment processors, content management systems, and CRMs.

Price: Brushfire offers a pay-as-you-go model with a $1.50 + 1% per paid attendee or a flat $1 fee per free attendee.

Eventbrite – Best for customizable event pages

Eventbrite homepage

Overview: Eventbrite is a self-service event management and ticketing platform.

Stand-out features:

  • Customizable event pages to sell tickets online.
  • Event organizer app to monitor ticket sales and event check-ins.
  • A variety of marketing tools to spread the word about your event, including Eventbrite Ads and social media ads.

Price: Eventbrite offers a free option for up to 25 tickets. Paid options start at $9.99 per event.

Facebook Events – Best tool for marketing your event

Facebook Events information page

Overview: Facebook Events is a popular Facebook feature that allows organizations to create events and invite followers to RSVP.

Stand-out features:

  • Easily share event logistics with a robust information page.
  • Post photos and videos to your event page to generate interest.
  • Personally invite supporters to your event using Facebook’s messaging and notification tools.

Price: Facebook Events are free to create and share.

Zeffy – Top free event management software for nonprofits

Zeffy user interface for their event management software for nonprofits

Overview: Zeffy is a zero-fee nonprofit fundraising platform, with tools for event ticketing and donation management.

Stand-out features:

  • Scannable e-tickets for simple check-ins.
  • Ability to accept multiple payment methods, including all credit cards, Apple Pay, Google Pay, ACH, and checks.
  • Customizable ticketing forms that allow you to add your nonprofit’s logo, colors, and a custom banner.

Price: Zeffy is free to use. The platform is powered by optional donor contributions.

Doubleknot – Best software for recurring events and programs

Screenshot of the Doubleknot homepage

Overview: Doubleknot’s event registration platform is best suited for nonprofit cultural organizations, such as zoos, museums, and botanical gardens.

Stand-out features:

  • Custom forms, fields, and registration types to gather the information that matters most to your nonprofit.
  • Flexible payments and promotions, with options for coupon codes and member discounts.
  • Mobile sales and check-in apps accessible via iPhones or iPads.

Price: Contact Doubleknot for pricing information.

Bizzabo – Best multi-use event management software for nonprofits

Homepage for Bizzabo, an event management software for nonprofits

Overview: Bizzabo offers customizable nonprofit event management software to grow mission awareness and increase fundraising.

Stand-out features:

  • All-in-one event management dashboard to view essential metrics and centralize team communications.
  • Personalized content journeys for attendees, including personal agendas and an on-demand content library.
  • Interactive audience experiences, including Q&As, polls, and chats.

Price: View plans on the Bizzabo website and contact for pricing.

Hopin – Best suite of event management solutions for community building

Hopin homepage

Overview: Hopin’s engagement tools are designed to help organizations build stronger supporter communities online. These tools include livestreaming and video recording, webinars, and an online community builder.

Stand-out features:

  • A professional livestreaming and recording studio that helps create clear, branded videos.
  • A webinar platform to host online educational events.
  • An online community for your supporters with channel discussions, a content library, and member groups.

Price: Pricing depends on the tool; visit the Hopin website for more information.

Additional software tools to support nonprofit events

These are additional solutions you can use to support your nonprofit’s events. While not all-in-one event management software tools, they’ll still provide much-needed support in areas like fundraising, marketing, event follow-up, and community building.

Bonfire – Top tool for event merchandising

Bonfire homepage

Overview: Bonfire offers a merchandise fundraising platform for nonprofits. If you want to design and sell or offer event merchandise as part of the ticket price, Bonfire is a user-friendly option.

Stand-out features:

  • Customizable organization page to share your event information and display fundraising stats.
  • Peer-to-peer fundraising capabilities to empower your community to promote your merchandise and raise funds on behalf of your organization.
  • Personalized thank-you emails to supporters from your campaign dashboard.

Price: Free to use, but nonprofits incur processing fees of 3.5%.

DonorSearch – Best prospect research tool

DonorSearch homepage

Overview: DonorSearch offers AI and custom fundraising solutions to help your nonprofit visualize data, identify prospective major donors, and enrich your database with external data. You can use this tool to screen event attendees for wealth and affinity markers that indicate they may be willing to make large donations during your event. Then, you can create a custom stewardship plan to engage these donors throughout the experience.

Stand-out features:

  • Machine learning algorithm to analyze donor data, identify patterns, and recommend useful next actions.
  • Philanthropic and wealth screening to identify likely major donors.
  • Most likely to respond score to identify highly engaged donors and create communication segments to reach out to them.

Price: Contact DonorSearch for pricing information.

Canva – Best graphic design software for event marketing

Canva’s nonprofit information page 

Overview: Canva is an online graphic design platform. Nonprofits can use this tool to create a variety of event marketing materials, including social media posts, email and website graphics, flyers, postcards, and other designs.

Stand-out features:

  • Simple, intuitive editor with 420,000+ templates and 75 million+ images.
  • Free online AI image generator and photo editing features.
  • Text animations for dynamic, engaging messaging.

Price: Eligible nonprofits can access Canva for free after applying through their website.

Gratavid – Best event tool for showing gratitude

Gratavid homepage

Overview: Gratavid by Gravyty is a tool for creating personalized video messaging to show gratitude to event attendees. Appreciation videos are a unique way to thank attendees and donors, leave a positive impression, and boost supporter retention.

Stand-out features:

  • Ability to record videos easily from any device.
  • Opportunity to create a custom branded landing page to host your videos.
  • Ability to send videos and gifs via email to ensure all attendees receive gratitude messages.

Price: Contact Gravyty for pricing information.

Smartwaiver – Best nonprofit software for event waivers

Smartwaiver homepage

Overview: Smartwaiver offers online waiver software. Waivers are essential for any events that require physical activity or have a risk of injury, such as bike-a-thons.

Stand-out features:

  • Add customizable options to your waiver, including flagged questions and safety videos.
  • Collect waivers in multiple formats, including a kiosk, email link, QR code, or embedded waiver widget.
  • Grant varying user permissions and access to increase security.

Price: The basic plan is $19 per month for up to 100 signed waivers. They also offer special pricing for one-time events.

BuildFire – Best event mobile app builder

BuildFire homepage 

Overview: BuildFire is a mobile app builder that enables users to create apps for iOS and Android. It’s a simple and intuitive option if you need a mobile app to promote your event and offer attendee engagement features.

Stand-out features:

  • Turnkey app development with a drag-and-drop editor.
  • Multiple use cases, including lecture notes, feedback surveys, polls, push notifications, and more.
  • Event schedule to help attendees stay organized.

Price: Plans start at $100 per month for the app development platform.

Slack – Best app for event team communication

Slack homepage

Overview: Slack is an instant messaging and productivity app. Event planning teams can use Slack to stay in touch and quickly access other planning apps like Google or Outlook calendars.

Stand-out features:

  • Channels, which are messaging groups designed to focus on specific subjects.
  • A workflow builder to help automate tasks.
  • Audio and video meetings.

Price: Slack offers a free plan, and paid options start at $4.38 per month.

Wrapping Up

It’s not an exaggeration to say that your event management software plays a significant role in shaping the nature of your event. It can help create a streamlined experience for event planners as well as guests, creating a positive impression of your organization. Plus, the right tool will support your events long-term, helping you build on each experience to reach a wider audience.

Looking for more event planning resources? Start here:

Ready to cultivate event attendance into lasting relationships? Bloomerang’s event fundraising tools build lifelong connections. Schedule a Demo here.

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